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  • Ashley McGough

How Organizations Can Support OSHA’s COVID-19 Record Keeping Policy

As more businesses begin to reopen, federal rules are being enforced causing employers to look at how they are tracking employees diagnosed with COVID-19 and search for new tools and approaches to help them meet the mandates and remain in compliance.

COVID-19 is considered a recordable illness for all employers that are covered by OSHA’s record-keeping regulations. Workplaces are required to record all confirmed case of COVID-19. OSHA is performing in-person inspections of all workplaces and prioritizing COVID-19 inspections. According to a recent press release, the department “will utilize all enforcement tools as OSHA has historically done.”

What does ‘Reasonable efforts’ mean?

Determining the exact cause of how an employee picked up the illness can be intricate during a pandemic when the virus is spread rapidly throughout communities. OSHA has acknowledged the difficulty of this, “Given the nature of the disease and community spread, however, in many instances it remains difficult to determine whether a coronavirus illness is work-related, especially when an employee has experienced potential exposure both in and out of the workplace,” OSHA wrote in a press release. “OSHA’s guidance emphasizes that employers must make reasonable efforts, based on the evidence available to the employer, to ascertain whether a particular case of coronavirus is work-related.”

OSHA published a guide book for employers to help prepare for how to prepare workplaces for COVID-19. Unfortunately to reopen and remain open safely there is more that employers need to implement additionally to providing personal protective equipment, limiting workplace access and creating physical barriers between work spaces. To be in compliance with these new record-keeping rules, organizations must determine a reasonable way to ensure that employees are maintaining a safe distance from each other and to have the ability to quickly identify which employees may have been exposed to a coworker that is diagnosed with COVID-19.

Social distancing and contract tracing technology provides proximity alerts when employees stand too, provides audible alerts to remind them to remain safely separated, and record those close interactions to support OSHA’s new record keeping requirements.

Automate Social Distancing

It has been determined that social distancing from another with a minimum of six feet is necessary to limit the spread of the virus. Our Distance Plus technology allows companies to no longer have identify and separate workers who get too close together. Instead, our wearable technologies provide active feedback with audible alerts so that employers who get too close instantly know to move farther apart.

Reliable Contract Tracing

Contact tracing initiatives have been adopted across the country to determine who individuals with COVID-19 has been in contact with over a period of time. In regards to jobsites, facilities and in offices, tracking who an employee has been around over a period of days or weeks can be impossible to determine. Contract tracing technology that utilizes wearable devices enables the passive collection of employee interactions. These systems identify individuals who were in close proximity to each other while at the workplace. When an individual in the workplace tests positive for COVID-19, our automated systems provide accurate data that employers can quickly utilize to effortlessly comply with OSHA regulations and keep their employers and business safe.

These technology solutions provide a safer working environment for organizations of all sizes as get back to business while helping to limit the spread of COVID-19. Contact Thermal Proximity Systems to learn more about Distance Plus today!

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